Mental Capacity Act Assessments with Voice Documentation
MCA Assessment Documentation
Document Mental Capacity Act assessments with voice capture that captures professional reasoning. CareVoice helps practitioners record the two-stage test, decision-specific assessments, and best interests decisions—with automatic concern detection.
What's out there?
Generic care systems. Expensive enterprise software. Paper templates with no compliance checking.
None of them were designed for the way you actually work.
MCA Assessment Documentation Tools
Everything you need to transform your care documentation
Two-Stage Capacity Test Templates
Structured templates for the MCA two-stage test: diagnostic test (impairment of mind or brain) and functional test (ability to understand, retain, use/weigh, and communicate). Voice capture records your professional reasoning.
Decision-Specific Assessment
Templates remind you that capacity is decision-specific and time-specific. Document which decision is being assessed, when, and why this assessment is needed now.
Best Interests Documentation
Structured best interests decision templates covering the person's past and present wishes, beliefs and values, and other relevant factors. Voice capture preserves the reasoning process.
Support with Decision-Making
Document what support has been provided to help the person make their own decision. MCA principle: assume capacity and support decision-making before concluding lack of capacity.
Safeguarding Intelligence
Capacity assessments often involve vulnerable adults. Safeguarding Intelligence detects concerns that may emerge during assessment documentation.
DoLS Integration
When capacity assessments relate to Deprivation of Liberty Safeguards, CareVoice templates align with DoLS requirements and authorisation processes.
MCA Assessment Challenges
Real challenges that care professionals face every day
Capacity assessments not recording professional reasoning
Voice documentation naturally captures your thought process—how you applied the two-stage test, what you observed, why you concluded capacity or lack of capacity.
Reasoned decisions
Decision-specific requirements not clear in documentation
Templates prompt for the specific decision being assessed. Documentation clearly shows capacity was assessed for this decision at this time, not a general assessment.
Decision-specific
Best interests decisions not showing the balancing exercise
Voice capture records your reasoning process—what factors you considered, how you weighed them, why you reached this conclusion. Documentation shows the full best interests process.
Transparent reasoning
Safeguarding concerns emerging during capacity work
Safeguarding Intelligence monitors capacity assessment documentation. Concerns about abuse, neglect, or exploitation flagged for attention.
Integrated safeguarding
Capacity assessments challenged or overturned
Thorough voice documentation shows proper MCA process followed. Original recordings preserve exactly what was observed and how conclusions were reached.
Defensible assessments
MCA documentation taking too long
Speaking is faster than typing complex reasoning. Complete capacity assessments efficiently without sacrificing the detail courts and reviewers need.
Efficient compliance
Traditional Documentation vs CareVoice
See the difference in your daily workflow
Before CareVoice
- 2+ hours typing up assessment notes
- Manual safeguarding checks
- Generic templates requiring heavy editing
- Paper notes lost or illegible
- Inconsistent documentation quality
- Stressful CQC inspection prep
With CareVoice
- 30 minutes with voice-to-text
- AI flags concerns automatically
- Care Act compliant templates ready to use
- Secure digital storage with search
- Structured, professional reports every time
- Audit-ready documentation built-in
MCA Assessment Workflow
A simple approach to better documentation
Identify the Decision
Select MCA assessment template. Document the specific decision being assessed and why an assessment is needed at this time.
Decision-specific
Support with Decision-Making
Record what support has been provided to help the person make this decision themselves. MCA requires supporting decision-making before assessing capacity.
Enabling autonomy
Stage 1: Diagnostic Test
Voice capture your assessment of whether the person has an impairment of, or disturbance in the functioning of, the mind or brain.
Diagnostic clarity
Stage 2: Functional Test
Document assessment of the four abilities: understand information, retain it, use or weigh it, and communicate the decision. Record your observations.
Functional assessment
Capacity Conclusion
Record your conclusion on capacity for this decision. If lacking capacity, proceed to best interests. Voice capture preserves your reasoning.
Reasoned conclusion
Best Interests (if applicable)
Document the best interests decision-making process: wishes, beliefs, values, relevant factors, consultation, and conclusion.
Balanced decision
Why Choose CareVoice for MCA Assessments
What makes CareVoice the right choice for your documentation needs
Captures Professional Reasoning
Reasoning preservedVoice documentation naturally records your thinking process—how you applied the test, what you observed, why you concluded as you did.
MCA-Specific Templates
MCA 2005 alignedTemplates designed around MCA requirements, not generic assessment forms. Two-stage test, decision-specific assessment, best interests—properly structured.
Integrated Safeguarding
Dual protectionSafeguarding Intelligence monitors capacity assessments. Vulnerable adults protected even during capacity-focused work.
Evidence for Challenge
Court-readyOriginal voice recordings preserved alongside transcripts. Full audit trail. Documentation that withstands Court of Protection scrutiny.
Faster Documentation
50% fasterComplex reasoning captured by voice in real-time. Complete MCA assessments efficiently without sacrificing required detail.
DoLS Integration
DoLS-readyCapacity assessments for DoLS applications properly documented. Templates align with Supervisory Body requirements.
What Care Professionals Say
Real feedback from social workers and care teams using CareVoice
"This platform is a brilliant step forward for making care plans and assessments faster and easier. The design is clear, the process is streamlined, and it's exactly the kind of tool that can save time while keeping everything well-organised. I can see it making a real difference for field teams. Well done to the entire brilliant team behind CareVoice"
Harriette Nyuybinni
Domicillary Care Field supervisor
"CareVoice has empowered me as a social worker working with young children. It has streamlined my workflow and provided me with reliable assistance. The detailed analysis and suggestions I receive allow me to confidently delegate my assessments, freeing up my time. Most importantly, the service is affordable, offering great value for money."
Abuh Mowoh
Social Worker, Essex County Council
"As part of our quality assurance efforts, CareVoice has helped us not only ensure compliance but also maintain high standards in line with our regulatory requirements. I really appreciate the voice capture feature and the concept of using voice recognition technology to streamline assessments. This is a very forward-thinking approach that will enhance our processes significantly."
Runya Murape
Quality Assurance Manager
Frequently Asked Questions
Common questions about MCA Assessment Documentation
An MCA (Mental Capacity Act 2005) assessment determines whether a person has the mental capacity to make a specific decision at a specific time. It uses a two-stage test: first determining if there is an impairment of the mind or brain, then assessing whether that impairment means the person cannot make the particular decision in question.
Related Solutions
Explore how CareVoice serves different healthcare sectors and regions
Care Act Assessment Software
AssessmentVoice-first Care Act assessment software with all 9 wellbeing domains
DoLS Assessment
AssessmentDeprivation of Liberty Safeguards assessment and documentation
Carers Assessment
AssessmentSection 10 carers assessment documentation for local authorities
Care Needs Assessment
AssessmentEligible needs assessment documentation for adult social care
Social Work Assessment Software
AssessmentVoice-first assessment tools for social workers and care managers
MCA Assessment Documentation
CareVoice supports Mental Capacity Act assessment documentation.
- Two-stage capacity test templates
- Decision-specific assessment
- Best interests documentation
- Support with decision-making records
- DoLS integration
- Safeguarding Intelligence
- Evidence-grade audit trail
- Court of Protection ready
MCA Assessment Support UK-Wide
CareVoice supports MCA assessments across all social care settings.
- Local authority social workers
- Best interests assessors
- DoLS assessors
- NHS mental capacity leads
- Care home staff
- Community care teams
- Mental health services
- All English local authorities
Built for Speed and Accuracy
Stop Wondering at 3am if You Documented That Properly
Concerns flagged during recording, not after. Every detail timestamped. Every concern documented. Career protected. The AI assists — you decide.
14-day free trial • No credit card required • Cancel anytime